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Constitution and RulesThat the Society shall be known as the Society of Health Advisers in Sexually Transmitted Diseases Branch 1098 (MSF). The objectives of the Society shall be:
In order to fulfil its objectives the Society may:
SOCIETY RULESRule 6The Society of Health Advisers in Sexually Transmitted Diseases Branch 9108 (MSF) shall elect annually, form within the Society membership, the following officers:
The Council may co-opt any such other Officers as might be determined from time to time by the Society. These officers shall be known as national officers of the Society. All national officers must have been a member for at least two years, prior to appointment. The President must have serviced on SHASTD Council for a minimum of one year. The Council of the Society may in addition nominate annually an Honorary Medical Consultant of the Society. The Honorary Medical Consultant shall have no executive function but may represent the view of the Society in the wider areas of Genito-Urinary Medicine and Health Administration. The election of President, Vice-President, Honorary Secretary, Honorary Membership Secretary, Honorary Treasurer and British Federation of Sexually Transmitted Diseases and Sex Education Forum Representative shall be by postal ballot and will be returned to the Society’s MSF Regional Representative. A request for nominations shall be made available to all members at least three months prior to the AGM. Nominations shall be signed by the nominee, a proposer and seconder, all of whom shall be full members of the Society. Such nominations shall normally be sent to the Honorary National Secretary to arrive no later than two months before the AGM. Ballot papers which will include all nominations received under rule 6, will be circulated as soon after the closing date for nominations as practicable. Such ballot papers will be available to members no later than one month before the AGM. The President will announce the newly elected Officers at the AGM. All such elected Officers will take up the post after the AGM only if the AGM follows the Conference, otherwise they should take up office after the Conference. Rule 7 – Regional Representatives and CouncilThe membership of what shall be known as the ‘Council’ of the SHASTD Branch 9108 (MSF) shall be made of elected regional representatives plus six national officers, ie President, Vice-President, Honoary National Secretary, Honorary Membership Secretary, Honorary Treasurer and British Federation Against Sexually Transmitted Diseases and Sex Education Forum Representative. Council will hold a minimum of four meetings during each working year at least one of which will be outside of London.
Elections for regional representatives shall take place annually or more frequently if a vacancy arises. Normally the election shall take place at the last regional meeting prior to the AGM and the results of regional elections shall be notified to the Honorary National Secretary within two weeks of the elections shall be notified to Honorary National Secretary within two weeks of the election at which they will have assumed office. The number of regional representatives will be based on the number of Society members within the region concerned based on the following scale: Up to 20 Society members 1 regional representative 21 – 40 Society members 2 regional representatives 41 and above 3 regional representatives Rule 8 – Regional MeetingsRegional meetings, where practicable, should take place at least four times per annum. Rule 9The Council shall regulate the business of Society and shall have the direction and management of its funds, subject to the instructions and control of the Annual General Meeting of the Society. Two members of the Society shall be appointed annually by the Annual General Meeting to act as auditors. Audited accounts must be presented annually for inspection at the Annual General Meeting. Rule 10 – MSF SubscriptionsThe above subscription is payable by direct debit or cash. However, any member who falls more than 4 months behind in contributions shall be deemed to have been disqualified from membership of the Society and MSF. The Annual General Meeting shall normally be held either in the month of March or April each year. Rule 11A Special General Meeting of the Society may be called at any time by the Council (or on request of 10 members of the Society). At least 7 days’ notice shall be given of the time and purpose of such a meeting. Rule 12No alterations or additions to these rules shall be made except by a resolution carried by a majority of at least two thirds of the members present and voting at a general meeting of the Society. In any difference in interpretation of the above Rules and Constitutions, it is recognised that the MSF National Rule Book is the over-riding authority in regard to such interpretation. Rule 13Individual members of the Society will belong to geographical regions designated by Council.
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